Privacy Policy

1. Introduction

Imatt College ("we," "our," or "us") is committed to protecting the privacy and security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our college dashboard application (the "App").

2. Information We Collect

2.1 Personal Information

We collect the following types of personal information:

• Student Information: Name, registration number, email address, phone number, campus location, year/level, shift (morning/evening)
• Academic Information: Course enrollments, grades, assignments, submissions, attendance records
• Account Information: Username, password (encrypted), role (student/staff/admin)
• Communication Data: Announcements, notifications, messages sent through the App

2.2 Automatically Collected Information

• Device information (device type, operating system)
• Log data (access times, pages viewed, app features used)
• Authentication tokens and session data

3. How We Use Your Information

We use the collected information for the following purposes:

• To provide and maintain the App's functionality
• To manage student enrollment, courses, and academic records
• To facilitate communication between students, staff, and administration
• To send important announcements and notifications
• To generate academic reports and analytics
• To authenticate users and maintain account security
• To improve and optimize the App's performance
• To comply with legal obligations and institutional policies

4. Data Storage and Security

We implement appropriate technical and organizational security measures to protect your personal information:

• Data is stored securely using Supabase with encryption at rest and in transit
• Passwords are hashed and encrypted using industry-standard algorithms
• Access to personal data is restricted to authorized personnel only
• Regular security audits and updates are performed
• Row-level security policies protect data access

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your information, we cannot guarantee absolute security.

5. Data Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:

• Within the Institution: With authorized staff and administrators for academic and administrative purposes
• Service Providers: With trusted third-party service providers (Supabase, Vercel, Resend) who assist in operating the App
• Legal Requirements: When required by law, court order, or governmental authority
• Protection of Rights: To protect the rights, property, or safety of Imatt College, our users, or others

6. Your Rights and Choices

You have the following rights regarding your personal information:

• Access: Request access to your personal data
• Correction: Request correction of inaccurate or incomplete data
• Deletion: Request deletion of your data (subject to institutional record-keeping requirements)
• Objection: Object to certain processing of your data
• Data Portability: Request a copy of your data in a structured format

To exercise these rights, please contact the college administration or email us at the address provided below. To request account deletion, you can also use our Account Deletion Request Form.

7. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. Academic records are retained in accordance with institutional policies and applicable educational regulations.

8. Children's Privacy

The App is intended for use by college students, staff, and administrators who are 18 years of age or older. We do not knowingly collect personal information from individuals under 18 without parental consent.

9. International Data Transfers

Your information may be transferred to and maintained on servers located outside of your country. By using the App, you consent to the transfer of your information to countries that may have different data protection laws than your jurisdiction.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date. You are advised to review this Privacy Policy periodically for any changes.

11. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us: